P/T Admin. Assistant Needed

Published in: Denver News

 

We have a P/T position available for an Administrative Assistant. The position could potentially grow into a hybrid position with partial work from home opportunities once you were established with the company. For now though, it would be done from our small office in Brighton, CO.

We have 3 companies that we manage out of the one office. There is a motel, an apartment building and a property management company that handles the owners residential rental units. They are all located in North Denver and North Aurora. Occasionally the position may require you to visit one or all of the properties as needed.

Some of the tasks the position entails are as follows:

Answering phones

Bill entry

Create customer invoices

Potentially Reconciling accounts

Correspondence between Tenants, Motel Guests and Occasionally Vendors.

Data Entry including the completion of new lease contracts, creation of notices for residents, create and distribute letters to tenants, guest vouchers, enter purchases and receipts into accounting system, etc.

Create and maintain tenant files

Track tenant status in order to determine renewal dates, etc.

Filing

Maintain email accounts and responses between tenants, guests and vendors

Handling of incoming mail, sort and distribute to appropriate people in the company

Assist with sorting and filing of company reports

Additional duties that may be requested might include:

Process payments for deposits

Purchase supplies

Assist the Office Manager with tasks she may assign

Potentially showing available rental units to potential residents (this would be only on rare occasions, when the Owner and Manager are unavailable or on vacation)

Process applications for residential applicants

Assist the Office Manager in the submission of vouchers for payment for motel guests

Any other special assignments that may be needed as they arise

What qualifications and skills are needed for the position:

Must be computer literate

Experience in general accounting - QuickBooks is preferred. QuickBooks Enterprise Desktop is ideal!

Ability to work with little supervision

Must be able to communicate in a professional manner both orally and written

Must be reliable, punctual, have excellent attendance and show up ready to work

Must be organized, detail oriented, able to multi-task, able to prioritize and reprioritize tasks as unexpected events occur

Excellent customer service skills

An aptitude for math is a must

We look for and desire someone with the following inner personal traits:

Great work ethics

Someone who takes pride in their work and demonstrates consistent accuracy and efficiency in completing their assigned tasks

Someone who when they have completed their tasks, is eager to offer assistance to co-workers in an effort to ensure the companies needs are being met in all areas.

Someone who is a self starter and who is dedicated to completing their assigned tasks without needing to be monitored or reminded to do so

Someone with great analytical skills and who can think on their feet to find solutions when unexpected issues arise

Someone who possess logic and common sense and who instinctively analyzes the work they are completing as well as situations happening in the office in an effort to not only understand the work they are completing, but also the process or checks and balances / cause and effect of what they are doing so that they reduce the number of errors made by them and to better enable them to assist in catching and correcting any errors made by others

Must be able to work independently or with a team. Whichever best benefits the company and its customers

Must be trustworthy with references who can attest to your demeanor both personally and professionally

A brief introduction to who we are:

We are a collaboration of small family owned businesses. As previously stated, we have one office that runs all of the companies. The industries are Property Management of residential rental units, operating an apartment building and running a small motel. We did have 6 companies that we were operating but recently sold one of the motels, passed one of the property management companies over to a new manager and the other one is still being managed by us, only our Office Manager is who primarily handles its operations. We have been in business for over 20 years and the newest company we have has been operating since 2013. So we are a stable employer.

The position hours are somewhat flexible. We do not typically require weekends, but on occasion there may be a few hours needed. Again, that would likely only occur if the Owner and Manager are on vacation or unavailable. While we cannot give a set number of hours, we estimate somewhere between 10 to 20 hrs per week. When filling in for the Owner and Manager, there may be a need for additional hours. Ultimately though even our hours are essentially part time with an average of 30 hrs per week, so it should never require too many hours from our assistant. The hours you are needed will greatly depend on how efficiently you complete your work. If you are someone who is a fast learner and tends to complete their assigned tasks quickly and there is nothing additional needed from you, then the schedule will probably average 10 to 15 hours a week. I don't see more than 20 really being needed typically.

We need someone with reliable transportation and the ability to drive to our property locations as needed. Again, this won't be often, but the ability still needs to be available for when it is needed. Eventually, if we find d the eight candidate, and once they have established themselves with the company and demonstrated their skills, abilities and trustworthiness, we could potentially convert the majority of the tasks associated with this position into a work from home position with minimal time needed at the office. There would still be probably one day a week that would be needed in the office to complete filing and other misc. tasks and those occasional trips to the properties, but overall I can see where the majority of the tasks could be performed from home. That would be something to be considered further down the road.

The starting pay for this position will be based on your experience and reviews are performed after the first 90 days and again at the 1 year mark. They are annual after the first year. Performance reviews are possible throughout your employment when warranted. Because we are a small company and the fact that this position is a minimal part time position, we do not offer any benefit packages. We recognize Thanksgiving and Christmas and we typically close early on New Years Eve and the 4th of July. Days that we are closed, will typically be paid providing there was no time missed during the week either before or after the holiday. We offer vacation time upon the first year anniversary with the company.

If this sounds like a position that you feel could be a great fit for both you and the company, please submit a cover letter or brief introduction along with your current resume to the email address provided. Let us know why you feel this would be a good fit for us all. Also, list your salary history and desired pay you would be seeking in this position. We will be reviewing resumes and scheduling interviews about a week or so after initially posting this ad. We are looking for immediate availability so when we find the right candidate, we can hit the ground running. We look forward to hearing from you. Best of luck in your search!

Please submit resumes via email to: orlandoapts8300@gmail.com

Serious applicants only please. No recruiters. Thank you.

Source:

https://denver.craigslist.org/ofc/d/brighton-t-admin-assistant-needed/7686598649.html

from Jobs in Denver http://www.denverdonate.com/denver-news/pt-admin-assistant-needed
via Field Guide for Homeless Veterans